Terms and Conditions - ‘splose Template Search’ Competition

These Competition Terms and Conditions (Competition Terms) describe your rights and responsibilities when entering our competition named ‘splose Progress Note & AI Prompt Template Competition’ (Competition) through our software application known as ‘splose’ (Platform) or any other technological means from time to time. 

'Splose', 'we', 'us', 'our' refers to Splose Pty Ltd ACN 614 286 636. ‘Entrant’, ‘you’, ‘your’, ‘yours’ refers to any individual, organisation or any other entity that enters into the Competition. 

By accepting these Competition Terms and/or making a Submission in accordance with these Competition Terms, you acknowledge that you have read, understood and agree to be bound by the terms of these Competition Terms.

Eligibility

1. The Competition is open to Entrants who hold an active splose subscription, which allows them to access the Platform and our services, at the time of Submission (as defined at Clause 2(a)).
2. Employees, contractors and agents of splose (as well as their immediate family members) are not eligible to enter.
3. By entering, you warrant that you meet the eligibility requirements in this Clause 1.
4. For the purpose of these Competition Terms, Template means a progress note template created within the Platform by you for submission to the Competition, including any structural elements, headings, fields, placeholders, AI blocks, AI prompts, and/or AI prompt templates contained within it.

How to Enter

1. To enter the Competition, an Entrant must submit their Template by clicking the “Submit to competition” button against the Template within their account on the Platform during the Competition Period (Submission).
2. Submissions can be made between 9:00am (ACST), 7th September 2026 and 5:00pm (ACST), 2nd October 2026 (Competition Period). We do not accept any Submission submitted outside of the Competition Period. 
3. By making a Submission, the Platform creates a copy of the Template submitted in a competition review workspace (Competition Review Workspace) that is separate from the Entrant’s clinical workspace on the Platform, and the Competition Review Workspace is accessible only to splose’s authorised personnel and is protected by two-factor authentication.
4. You must not, and must not procure or assist any person to, access, interfere with, compromise, hack into, or otherwise tamper with the Competition Review Workspace.
5. Submission does not copy, transfer, or provide splose with access to any client file, client record, or other clinical data held in the Entrant’s account. Only the Template structure (fields, headings, placeholders, and any AI blocks/prompts) is copied.
6. Entrants must not include any real client information, real client case examples, Personal Information or Sensitive Information (as defined under Privacy Act 1988 (Cth)) anywhere in a submitted Template or any other parts in the Submission, including within free-text fields, example content, or AI prompts. Entrants must use fictional or placeholder content only, except for your own Personal Information for the purpose of entering into the Competition (Prohibited Information).
7. splose will (at its absolute discretion) reject any Submission from the Competition if we determine that the Submission contains any Prohibited Information, or otherwise breaches these Competition Terms. 
8. You acknowledge and agree that splose will not be liable for any claim, liability or loss resulting from the inclusion of any Prohibited Information, or your unauthorised disclosure of any individual’s Personal Information or Sensitive Information, in your Submission.
9. For the avoidance of doubt, rejection of any Submission under this Clause does not prevent splose from using the Template (or any parts of the Template) and/or any information received from you in connection with the Competition in accordance with Clause 5.
10. There is no limit on the number of Templates an Entrant may submit unless otherwise stated at entry.

Judging and Prizes

1. Submissions will be judged by a panel comprising clinicians on the splose team against the following criteria:
   1. clinical excellence and appropriateness of the Template for its intended use; and
   2. design, clarity and aesthetics of the Template.
2. The judging panel’s decision is final and splose will not enter into negotiations or discussions of the outcome with any Entrant.
3. The winner(s) of the Competition will receive $200 gift card (Prize). Winners will be announced within 60 days of the competition closing, and all Entrants will be notified via email.
4. splose may, at its absolute discretion, choose not to award the Prize to any Entrant if no Submission of sufficient quality is received.

Privacy and Personal Information

1. By entering the Competition, you consent to splose collecting, holding and using your Submission (and any Personal Information you provide as part of entry, such as your name and account details) for the purposes of running the Competition, judging, and administering Prizes, as described in these Competition Terms and in accordance with splose’s Privacy Policy accessible via this link: https://splose.com/privacy-policy.
2. As mentioned at Clause 2(f), any Templates submitted must only contain structural artefacts, including without limitation, empty fields, headings, placeholders and AI prompts, and must not contain any Prohibited Information.
3. In the event that splose identifies or reasonably suspects that a Submission contains such Prohibited Information, splose will ensure that any Prohibited Information is removed from our database in a manner that preserves the privacy of the individuals that are the subject of the Prohibited Information, in accordance with our Privacy Policy.

Intellectual Property

1. You retain ownership of the Intellectual Property Rights in your Template, subject to the rights granted to splose under this Clause 5.
2. By entering the Competition, you grant splose a perpetual, irrevocable, worldwide, royalty-free, transferable and sublicensable licence to use, reproduce, publish, distribute, modify, adapt and create derivative works from your Template and any part of it (including any AI blocks and AI prompts it contains), and any Intellectual Property Rights subsisting in it, for any purpose connected with splose’s business, whether or not your Submission wins a Prize.
3. splose may, but is under no obligation to, use any Template, and splose owes no fee or other compensation to any Entrant for use of a Template.
4. This Clause 5 will survive completion of the Competition.
5. For the purpose of these Competition Terms, Intellectual Property Rights means all present and future industrial and intellectual property rights, including without limitation:
   1. inventions, patents, copyright, trade business, company or domain names, rights in relation to circuit layouts, plant breeders’ rights, registered designs, registered and unregistered trade marks, know how, trade secrets and the right to have confidential information kept confidential, and any and all other rights to intellectual property which may subsist anywhere in the world; and
   2. any application for or right to apply for registration of any of those rights.

Moral Rights

To the extent permitted by the Copyright Act 1968 (Cth), you irrevocably and unconditionally consent to (and warrant that your employees, contractors, agents, advisors and other personnel (Personnel) irrevocably and unconditionally consent to) any use, act or omission by or on behalf of splose, its assigns, licensees, or successors in title or any of its authorised persons that would otherwise infringe your (or your Personnel’s) moral rights (as defined in Part IX of the Copyright Act 1968 (Cth)) in your Template (or in any other content in your Submission).

Submitter Warranties

By entering the Competition, you warrant that:

1. if you are entering into these Competition Terms on behalf of a company, organisation, or any other entity, you are duly authorised by that entity to enter into these Competition Terms;
2. you own all Intellectual Property Rights in your Template, or you have all necessary rights, consents and authority to submit it and to grant the rights in Clause 5;
3. you will not apply to register, or challenge the validity of, any Intellectual Property Rights owned by splose;
4. your Template (including any parts of the Template and any information included in the Submission) does not infringe the Intellectual Property Rights, or any other rights, of any third party;
5. your Submission does not contain any Prohibited Information; and
6. your Submission does not contain any unlawful, defamatory, or misleading content.

Indemnity

You will release and indemnify splose from and against any claim, damage, loss, or liability arising out of, relating to or in connection with:

1. your entry into the Competition;
2. any unauthorised disclosure of any individual’s Personal Information or Sensitive Information resulting from your Submission;
3. any of your negligent or wrongful act or omission in connection with these Competition Terms; and
4. your violation of any third-party rights, or breach of these Competition Terms and/or any applicable law,

except to the extent that such claim, damage, loss, or liability is caused by or contributed to by splose.

Events outside our Control

1. We will not be liable or responsible for any failure to perform, or delay in the performance of, any of our obligations under these Competition Terms that are caused by any act or event beyond our reasonable control, including but not limited to, acts of God, flood, fire, earthquake, explosion, war, terrorism, invasion, riot or other civil unrest, strikes, labour stoppages or slowdowns or other industrial disturbances, epidemics, pandemic or passage of law or any action taken by a governmental or public authority, including imposing an embargo (Event Outside Our Control).
2. If an Event Outside Our Control takes place that affects the performance of our obligations under these Competition Terms:
   1. our obligations under these Competition Terms will be suspended and the time for performance of our obligations will be extended for the duration of the Event Outside Our Control; and
   2. we will use our reasonable endeavours to find a solution by which our obligations under these Competition Terms may be performed despite the Event Outside Our Control.

Disputes

In the event of any dispute under these Competition Terms:

1. you will notify us of the complaint using the contact details provided in these Competition Terms;
2. we will review your complaint and request any further information that we may require;
3. you and we will both negotiate in good faith to resolve the dispute; and
4. you agree to fully cooperate (in a timely manner) with all requests that we may make in the resolution process.

General

1. splose may vary, suspend or terminate the Competition at any time, acting reasonably, including where required by law or for reasons beyond splose’s control.
2. These Competition Terms are governed by the laws of South Australia, Australia.
3. If any provision of these Competition Terms is found invalid or unenforceable, the remainder continues in full force.
4. Enquiries about the Competition can be directed to competition@splose.com.