With most AI documentation, the draft usually ends up somewhere other than the note. On a typical day, a single note has you jumping through several operational hoops. You first prompt a chat window, get a response, copy it, paste it into your template, fix the formatting, and do it all again for the next section. By the end of the day your documentation is spread across chat threads, half-finished notes and tabs you forgot to close.
AI Blocks work differently. They sit inside your templates and draw on the information splose already has about your client. They use this information to produce structured, formatted drafts, right where the note lives. This means you can skip the dread of the blank page and say goodbye to endless copy-pasting. AI Blocks ensure you start every session from a solid clinical draft. Let’s look at how that works in practice.
What is an AI Block?
An AI Block is a section of your note that writes its own first draft. You decide what the block should produce, whether that's a subjective summary, an assessment, a plan or a goal update. When you run it, AI fills that section using your session transcript and the client's history. You still review, edit and finalise. But you're refining a draft, not writing from scratch.
AI blocks are built-in to help you stay focused
AI Blocks live inside your note templates. Add them to a template once and they're ready every time you use it. If a session goes somewhere you didn't plan for, you can even add a block on the fly. Either way, you stay in the note. You don't jump between tabs, copy from a chat thread, or reformat something that was written somewhere else.
Grounded in clinical context from day one
A block is only as good as what it knows. AI Blocks draft from:
- Your session transcript: Ensures you always know what was actually said
- Client history: Includes previous notes and what you've been working on
- Profile data: Get a clearer picture from client details already stored in splose
All this granular information ensures the draft reflects this client and this session, not a generic template with the gaps filled by guesswork.
Each block can be tailored to your discipline
A physio's objective findings look nothing like a speech pathologist's, and a psychologist’s session summary follows different conventions again. AI Blocks are fully customisable, so you can build blocks that match how your discipline, and your practice, documents.
A block instruction might look like this:
"Summarise the client's reported pain, function and response to last session's treatment. Use dot points. Refer to the client by first name. Australian English."
Or for a goal-based discipline:
"List each current goal from the client's plan and note any progress observed in today's session, using the transcript as evidence. If a goal wasn't addressed today, say so."
Write the instruction once and the block follows it every time.
Set clear standards that apply clinic-wide
Documentation gets harder to keep consistent as your team grows. Each practitioner develops their own habits, and notes start to look different depending on who wrote them. This is a specific issue that is fixed by the AI Block Library. With one common library, you can share the blocks that work, tag them so they're easy to find, and your whole team can draft from the same standard. New starters get your practice's documentation style from day one, and every note meets the same bar.
Sample templates to get you started
You don't have to build everything yourself. To make transitioning to AI Blocks smoother, we’ve created a distinct library of splose-certified example blocks.You can use them as they are, or edit them into your own custom blocks. It's the quickest way to see what a well-written block looks like before you write your own.
Tips for better blocks
Give each block one job. A block that writes "the whole note" is harder to control than several blocks that each handle one section. Smaller blocks produce more focused drafts, and they're easier to fix when one part is off.
Be specific about history. "Refer to previous notes" could mean years of records. Tell the block how far back to look, for example "Use the last 3 sessions for context." Too much history makes it harder for AI to work out what matters.
Build your content rules in. If you want dot points, first names or Australian English, put it in the block instruction. You won't need to repeat it, and every note will come out the same way.
Add a final check. If a block isn't generating the information in the way you want it to, add a review step to the end of its instruction:
"Final check: only include information from today's transcript. Australian English. No clinical jargon in the plan section."
What AI Blocks can't do
AI Blocks were never designed to replace your clinical judgement. This means everything a block produces is a draft. If the transcript you add to an AI Block is short, the AI Block will work exclusively with the limited information it has been provided with. And if there are gaps in the output you’re trying to get from an AI Block, it might attempt to fill gaps with assumptions that appear clinically sound but may not be accurate.
That’s why we always recommend reviewing the output of an AI Block before you finalise a note. And if you plan to save the block for future use, make sure it’s designed to capture all the information you will need on a recurring basis. This may take a little more time, but it saves you from having to make the same revision on every single note going forward.
Getting started is easy
Getting started with AI Blocks is really easy. Open a note template → add an AI Block → choose a splose-certified example or write your own instruction → save.
Start with one block for the section you spend the most time writing, and build from there.
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